The goal of our verification process is to ascertain the identity of the ultimate beneficial owners (“UBOs”) and controlling individuals (e.g. directors) of the trading entity, their residences as well as confirming the existence and identity of the trading entity.
Please find below the list of the information we require for the verification process of a corporate account and an explanation of the information hereafter.
If you are in doubt about which information we are looking for, or if you have any questions regarding our verification process, please do not hesitate to send an email to firstname.lastname@example.org.
Required information corporate accounts
Personal details (name, date of birth, address, country of residence) and job title of the applicant of the corporate account;
Legal name(s) of the entity;
Type of legal entity (limited company, public corporation, charity, partnership, etc.);
Registered office address of the entity;
Business registration number;
Description of business (activities);
Certificate of incorporation;
Memorandum and Articles of Association (containing the structure and rules of the company);
Country of incorporation;
Date of incorporation;
Recent (not older than three months) extract from the Chamber of Commerce, Business Register and/or Financial Services Commission;
URL of government website containing your company details that verifies the authenticity of the registration;
Signed and dated ownership structure chart showing the directors and shareholders, including share percentages and countries of residence/incorporation;
List of full names, dates of birth, residential addresses and ownership percentages of shareholders who own 25% or more of the shares;
List of full names, dates of birth and residential addresses of all directors;
Recent (not older than three months) proof of registered office (bank statement, tax bill, a document from a regulator);
A signed statement confirming the principal place of business is not in a restricted country and no transactions (deposits, withdrawals, trades) take place in or to a restricted country (https://www.deribit.com/pages/information/Restricted_Countries).
ID plus proof of residence of each director and each shareholder who own 25% or more of the shares.
Explanation of required information
Corporate/entity documentation varies from jurisdiction to jurisdiction. This means it is possible that not all requested documents are available for your entity. These explanations aim to clarify what kind of information we require for each question in the corporate account verification form.
We would like to kindly ask you to carefully enter the requested information. This makes it easier for us to verify your corporate account, so you can start trading. In case of errors, omissions or inconsistencies in the information provided, we will ask you to amend the data. This will result in delays.
Step 1: Contact person details
Please fill out the personal details of the individual who applies for the corporate account. Do not enter information about the company here.
“Full name” and “Date of birth” are your full name and date of birth as they also appear on your government issued ID, of which you will have to provide a copy at a later stage.
The “job title” refers to the title you have within the company, for example, “director”.
The “address details” and “country of residence” refer to the address and country or territory where you as a person have your main residence, or where you choose to be a tax resident if you do not have a main residence. This is also the address of which you will have to provide proof of residence at a later stage.
Step 2: Corporate details
This is the basic information of the corporate entity you are registering an account for.
“Legal name entity” is the full formal name of the entity as it also appears in official records and documents, not the trade name (if different).
“Type of legal entity” asks to qualify the entity from a legal perspective. Examples are given: limited company, corporation or partnership. The formal type of entity you should be able to find in the founding or incorporation document(s).
“Registered office address”: this is the formal address of the entity as it is registered in official records. This could be different from the principal place of business. The registered office address you should be able to find in the excerpt of the trade registry (where applicable) or it might be the address of your corporate services provider if your entity is registered through such a company.
“Business registration number”: this is the number under which the entity is registered in official records in its jurisdiction. You should be able to find it in the excerpt of the trade registry (where applicable) or in the founding or incorporation document(s).
“Description of business”: this could be the formal business scope of the entity, or what it normally makes its business of, for example, “cryptocurrency trading” or “investment company”.
Step 2: corporate account
“Certificate of Incorporation”: this certificate is typically just one page and bears the name of the newly founded company, the registration number, and the founding date. For countries that do not issue a separate Certificate of Incorporation, you could upload another document that gives evidence that the entity has been founded or incorporated. For example a (notarial) deed of incorporation.
“Memorandum and Articles of Association”: all entities typically have at least some brief articles that govern the internal workings of the entity. They can also be just called Articles (of Association) or By-Laws. In many jurisdictions, the Articles are incorporated in the deed of incorporation. Sometimes a statutory fixed set of Articles will be considered applicable on your entity. In this case, upload any document that clearly states such standard Articles apply to your entity, together with a copy of such standard Articles.
“Country of incorporation”: the jurisdiction under which laws the entity is incorporated. This is not necessarily the jurisdiction of its principal place of business, for example in case of an offshore entity. In the rare case where the entity has moved from one jurisdiction to another jurisdiction enter the current jurisdiction under which it legally exists.
“Date of incorporation”: the date the entity came into existence. This is - for example - the date the Certificate of Incorporation or the deed of incorporation has been passed. Do not enter the date the entity was first registered in a public registry, which is normally later.
“Recent extract business register”: a copy or screenshot of the excerpt of the trade registry for your entity. This is the government agency, such as the Registrar of Companies, the Companies House or the Chamber of Commerce, in the jurisdiction of the entity that is tasked with keeping records of all entities. This document contains all the basic information of the entity, including full name, registration number, directors, UBOs and contributed capital (if any). The document should not be older than three months.
“URL of government website containing your company details that verifies the authenticity of the registration”: most jurisdictions offer an online portal where the existence of legal entities can be verified: please provide this for your entity, ideally linking directly to its own entry. In the (increasingly rare) cases no online portal exists, enter N/A.
“Signed and dated ownership structure showing the directors and shareholders, including share percentages and countries of residence/incorporation”: a signed and dated schedule or graphic diagram showing the entity in relation to its shareholders or other beneficiary owners (in case of foundations, trust or other contractual arrangements) up to and including its UBOs, including the statutory directors and jurisdictions of each included entity. In more complex structures this can become quite some work. It is therefore acceptable if you disregard shareholders that account for less than 25% of the shares in an entity. In its most simple form (where an entity has just one shareholder who is the only UBO and only director) such schedule would look like this:
“List of names, dates of birth, residential addresses and ownership percentages of shareholders who own 25% or more of the shares”: this would ideally be a copy of the formal shareholders' register (register of members) if your company has this available (please make sure it is not more than 3 months old). Otherwise, produce a list with the requested information of the direct shareholders of the entity. If the entity does not have shareholders, the list should contain the beneficiary owners. You can disregard shareholders/beneficiary owners who own less than 25% of the shares/interest. If there are no shareholders/interest holders of 25% or more, state the largest shareholder(s) and their interest. If an entity is a stock listed company, state the listing number of and the exchange at which the company is listed. The names, dates of birth, and residential addresses should be identical to the data that is reflected in the IDs and proofs of residence that are provided for each individual later on. If a shareholder is another legal entity, please provide the name of the entity, its jurisdiction and its registration number.
“List of names, dates of birth, residential addresses and ownership percentages of all directors”: this would ideally be a copy of the formal register of directors register of your entity (please make sure it is not more than 3 months old). In case of an entity that does not have directors, give the information on the people who are formally authorized to represent the company and have control over the actions of the company. This could be a managing member, governor or similar. The names, dates of birth and residential addresses should be identical to the data that is reflected in the IDs and proofs of residence that are provided for each individual later on.
“Recent (not older than three months) proof of registered office (bank statement, tax bill, a document from a regulator)”: provide FOR THE ENTITY a proof of where it has its registered office. This can be a copy of correspondence of a bank or other company or official body, addressed to the entity at the specific address or an excerpt of the trade registry. Please make sure that the document you use is dated and not older than 3 months.
“Statement regarding Restricted Countries”: you have to declare that you will not operate on our platform from certain restricted countries. The document should be filled out readable and signed and dated.
Step 3: ID verification directors and UBOs
For each director of the entity and each UBO (that holds 25% or more ultimate beneficiary interest in the entity), you should upload a copy of their government-issued ID document and a recent (not more than 3 months old) proof of residence. Proof of residence can be a utility bill for a fixed service such as internet or electricity (no mobile phone bill) or a bank or credit card statement addressed to the person at the specified address.